Sunday, 5 June 2016

How To Outsource Your Accounts Payable and Accounts Receivable?

In present time, companies are bombarded with the challenges of running their company expenses in the most appreciable and cost-effective manner. This isn't just helping you become the best, but also let you see different sources in order to minimize your expenditure standards.

Basically, with the business expansion purpose, a company, usually, go for performing different kind of transactions with either business houses or clients. In accounting language, these transactions are called accounts payable and accounts receivable.

Companies often go for outsource accounts payable in order to have a better access over the financial affairs. But before we understand the value of outsourcing such services, let’s discuss the basic difference between accounts payable and accounts receivable of a company.

Accounts Payable :

Usually, a company goes for purchasing raw products or any kind of goods (in which they deal) from a vendor. When the company is not financially strong in order to purchase the goods and thus get some credit from vendors, then the amount to be paid by the company is acknowledged as accounts payable. In other words, it can be called as a company liability.

Generally, a deal is signed between the two parties (vendor and company) so that the situation of breach of contract can be avoided.

Accounts Receivable :

It is an amount that the company is supposed to receive from the buyer who purchased the goods or services on credit from the business. Almost every company pays off the amount on behalf of the consumer by signing a deal or agreement where both the parties (customer/buyer and company) are required to mention the certain amount and time frame within which the transaction needs to be paid off.

As per the basic rule, whether it is the account payable or receivable amount, the company and the buyer need to clear it within the set time frame of 30 days. Make sure, if you are practicing any of these transactions in your business, you are maintaining a record of the same. This is important because, it can work as an evidence (if needed).

How to outsource accounts payable and accounts receivable?

Now this can be one basic question that you might be headed with right now. There are a lot of companies who outsource such accounting services. All the company needs to do it is provide a basic financial structure to the outsourced agency which ensures them about the financial condition of the particular company.

These days, tying up with any accounting outsourced company is not that difficult. You can find multiple options for your business, all what is required is a smart and wise choice of outsourcing agency.

Its three necessary steps:

Under the outsourced accounting payable and receivable activities different practices exist. Take a look at what they are-
  • Receipt making  for ERP- Receipt making basically belongs to data creation and entry. Here, the tasks of data entry are accomplished by either digital or manual means.
  • Approving and passing resolutions- Generally, approvals are given by a higher authority after analyzing the financial status of the company. Inquiry procedure from both parties is practiced under this process.
  • Invoice preparations- Automatic invoice preparation is the best part of outsourced accounting services. When use of latest technology is involved, the process becomes easier and we are able to enjoy better and accurate result orientation.
Why companies go for outsourcing accounts payable and accounts receivable?

Every company dreams of being served by expertise of assistance, especially when the matter is relevant to their accounts and finances. In such cases, going for Outsource Accounting Services becomes the first preference. As companies get endless leverages of outsourced accounting services such as-

  • Better access of finances
  • It waves off your worries regarding maintenance of accounts
  • Strong economical groundwork
  • Easier transactions

The list is quite long. Outsourcing provides you the chance of being benefitted with quality services and that too performed in the companionship of the latest technology. This cut offs the headache of establishing different equipments and techniques into your business house.
Check this video on the same :

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